For temple accountants
For temple accountants:
receipts that reconcile
Your month-end should be about exceptions, not re-typing. SwaDharma matches gateway payouts to receipts, keeps the guest-house daybook, holds supplier bills against what actually arrived, and hands you Tally vouchers.
Closing October
4 of 5 done- Gateway settlements matched to receiptsNetra
- Cheques cleared · 14 of 15Netra
- Guest-house daybook and contra entriesKshetra
- Supplier invoices three-way matchedInventory
- 2 invoices outside 2% toleranceInventory
Tally XML · Netra vouchers, Oct 2026What does SwaDharma do for a temple accountant?
For a temple accountant, SwaDharma turns three sources of entries into checked ones. Netra reconciles cheque, NEFT, POS and payment-gateway deposits against immutable receipts, matching gateway settlements automatically, and exports Tally XML vouchers. Kshetra keeps the dharmashala’s (pilgrim rest house’s) bank and cash accounts, contra entries, daybook and GST summary, with its own Tally export. Inventory three-way matches supplier invoices to orders and goods receipts within 2% and tracks budgets.
Month-end, task by task
The jobs that eat an accountant’s week, and what does them now
| Task | Usually done by | With the suite |
|---|---|---|
| Matching gateway payouts to individual receipts | Downloading settlement files and ticking them off in Excel | Netra matches gateway settlements to receipts automatically and records the fees |
| Following cheques until they clear or bounce | A cheque register and the bank statement | Netra settlements track each cheque’s clearance status |
| Getting collections into Tally | Re-typing totals or receipts as vouchers | Netra’s Tally Manager maps your ledgers once and exports Tally XML |
| Room deposits, deductions and refunds | A deposit register reconciled by hand at checkout | Kshetra records deposits, checkout deductions and refunds by notice slab, with a deposit report |
| Cash moved from counter to bank | A note in the cash book | Kshetra contra entries, passbook and daybook |
| GST on hall and room income | Compiled from invoices at return time | Kshetra GST summary; member records hold GSTIN |
| Paying a supplier bill | Checking the bill against a PO copy, if there is one | Inventory three-way match — PO, goods receipt and invoice — within 2% tolerance |
| Rent from trust property | A diary of tenants | DMS rent ledger by cash, bank or UPI, with unpaid-rent reminders |
Where your numbers come from
Four screens an accountant lives in
Know what reached the bank, payout by payout
Netra’s settlements screen reconciles every deposit route a temple uses — cheque, NEFT, POS and the payment gateways — with clearances and fees. Gateway payouts match automatically; a cheque still in clearing shows as pending, not as money in the bank.
- Razorpay, Cashfree, PayU, Paytm, Worldline and Decentro
- Razorpay, Paytm and Worldline POS batches
- Reports by medium, payment mode, account, day, service and donor
Gateway gross
₹2,41,300
Fees
₹4,826
recorded per payout
Net to bank
₹2,36,474
auto-matched
- Cashfree payout · 22 Oct Matched₹58,212
- NEFT · donor A. Iyer Matched₹25,000
- POS · Paytm batch 31 Matched₹17,640
- Cheque 118204 · HDFC Clearing₹5,001
Map ledgers once, export vouchers every month
Tally Manager maps Netra’s accounts — sevas, donation heads, gateway fees, bank accounts — to the ledgers already in your Tally company, then exports Tally XML vouchers for the period you choose.
- No re-typing of receipts
- Export to Excel, PDF and CSV as well
- Receipts stay immutable, so the export matches what was issued
Ledger mapping
- Abhishekam seva → Seva Income
- Annadanam donation → Annadanam Fund
- Gateway fees → Bank Charges
- UPI and NEFT receipts → SBI Current A/c
The dharmashala keeps its own books
Kshetra records room rent, hall advances and partial payments, deposits and deductions straight into the trust’s bank and cash accounts. Contra entries move cash to the bank; the daybook and GST summary are ready at month-end.
- Passbook per bank or cash account
- Outstanding dues and partial-payment reports
- Tally export and PDF receipts and invoices
Daybook · 24 Oct
GST summary ready- Room 204 · 2 nights · rent Receipt₹2,400
- Kalyana mandapam · advance Partial₹25,000
- Deposit refund · deduction ₹200 Checkout−₹800
- Contra · cash deposited to bank Contra₹18,500
Tally export · passbook · outstanding dues
Pay for what arrived, not for what was billed
In Inventory, a supplier invoice is checked against the purchase order and the goods receipt before payment. Within 2% it goes through; outside it, it comes back to you. Budgets show committed, requested and actual spend per head.
- Vendor bill number and bill photo on direct purchases
- Payment requests raised from matched invoices
- Read-only Auditor role for the statutory auditor
INV/AGRO/2291 · Toor dal
Purchase order
500 kg × ₹128
₹64,000
Goods received
496 kg
GRN-0712
Invoice
₹63,488
496 kg billed
- Variance Within 2%0.8%
- Payment request Accounts OfficerRaised
- Kitchen budget · Oct Actual₹3.1L of ₹4L
Closing a month
October’s close, in the order an accountant does it
-
Settlements
Review Netra’s unmatched items: cheques still clearing, a deposit with no receipt against it, a payout with an unusual fee.
-
Guest house
Check Kshetra’s daybook and contra entries against the bank passbook; pull the GST summary.
-
Suppliers
Clear Inventory invoices that fell outside the 2% tolerance, then compare budget actuals with committed spend.
-
Export
Export Netra’s Tally XML and Kshetra’s Tally export for the month, and send the period’s reports to the trustees.
On the wayEarly access
Expenses & Accounts for Netra
The expense side of the temple is coming into Netra. It is being tested with early temples now; accountants can ask for a preview.
- Expense bills with photo evidence, vendors, payments and advances
- Fund accounting — general, restricted and corpus funds
- Cash book and bank book with reconciliation
- TDS and GST, maker–checker approval, month and year close
Apps accountants use
Where the entries come from
Netra
Temple management
Counter, temple website and kiosk on one receipt ledger.
Explore NetraKshetra
Room & hall booking
Dharmashala rooms, dormitory beds and hall booking.
Explore KshetraInventory
Stores & procurement
Committee-approved procurement, stores, prasadam and jewellery registers.
Explore InventoryDMS
Property & documents
Land records, deeds, leases, taxes and court cases.
Explore DMSDoes SwaDharma export to Tally?
Yes, from two apps: Netra (ledger mapping in Tally Manager, then Tally XML vouchers) and Kshetra (its own Tally export for room and hall accounts). Inventory’s Tally export is on the roadmap.
How does gateway reconciliation work?
Netra matches payment-gateway settlements to the receipts they paid for automatically, recording the gateway fees, so the net amount in the bank ties back to individual receipts.
Does the software file GST or TDS returns?
No. Kshetra produces a GST summary for room and hall income, and TDS and GST handling for expenses is part of Netra’s Expenses & Accounts module in early access. Returns are filed by the trust or its CA.
Can an accountant correct a wrong receipt?
Only through Netra’s controlled correction step, which needs the right permission and leaves a log entry. The original receipt is never edited or deleted.
Can the statutory auditor get read-only access?
Yes. Inventory has a read-only Auditor role, Netra has a report-viewer role and Kshetra a viewer role, and reports export to Excel, CSV or PDF.
Does Netra handle fund accounting for corpus and restricted funds?
Not yet. General, restricted and corpus fund accounting is part of Expenses & Accounts, which is in early access — ask for a preview.
Bring last month’s settlement file to the demo
We run it through Netra’s settlements screen with you, map three of your Tally ledgers and export a voucher file you can import.