DMS · Features
Nine parts of one property workspace for temples, maths (monastic institutions) and religious trusts. Everything on this page is live.
In short
DMS gives each property one record — survey number, location, acquisition and donor, valuation, local authorities and caretaker — and hangs everything else off it: a property document locker with 20 seeded document types, property tax by financial year, leases and a rent ledger, linked court cases, and reminders sent in stages by email and WhatsApp. Reports filter by state, district and village and export to CSV.
Modules
Every module respects the same per-module, per-action permissions, and every change goes to the audit trail.
The trustee’s view of the whole estate.
Total, rented and vacant properties at a glance.
Pending taxes, pending rent, upcoming document expiries and priority reminders.
Monthly rental income across all let-out property.
Summaries for each linked trust or math entity, plus caretaker summary.
Fields that match how land is described in Indian revenue records.
Survey number, address, village, taluk, district, state, PIN and optional GPS location.
Agricultural, non-agricultural, commercial or residential; self-use, rented or vacant.
Purchase, registered donation, non-registered donation or other, with purchase or donation date.
For donated property: the donor’s details and the mother deed — owner name, address and document reference — to keep the title chain.
Government guideline value beside market value, in rupees.
One or more offices — police station, panchayat, municipal corporation, town council and others — with contacts. The authority list is editable.
Name, contact, address and ID-proof expiry date.
Free-form attributes such as soil type or built-up area, plus notes.
One secure place for every paper that proves what the trust owns.
Sale Deed, RTC/Pahani, Tax Receipt, Encumbrance Certificate, Khata, Lease Agreement, Tenant KYC, Caretaker ID, utility bills, Legal Document, Donation Document, Mother Deed, Survey Document, Mutation Copy, Trust/Math Document, Design, GPS and AutoCAD files.
Administrators add or rename document types; changes reach every form, filter and report.
Each document carries its expiry date, version, tags and who uploaded it.
PDFs open in the browser without downloading a copy.
Downloading is its own permission, separate from viewing.
Link a document that already lives in Google Drive instead of uploading it again.
Tag each document with the trust, math or government office that holds or issued it, and filter by it.
Know which property owes what, for which year.
Amount, due date, payment date, paid or pending status and remarks for each property and year.
Attach the tax receipt or record its reference.
Every unpaid, past-due tax in one list, filterable by property and year.
A reminder raised from each property’s anniversary in DMS, so the obligation surfaces even before a tax record is entered.
Leases and rent for property the trust lets out.
Tenant, start and end dates, monthly rent, security deposit and agreement reference; active or closed.
Aadhaar, PAN, passport, driving licence or company registration documents attached to the tenant.
Month, rent, amount paid, payment date and mode — cash, bank or UPI — with receipt and pending amount.
Tenant-wise and property-wise history, with monthly and yearly income.
Every court case, tied to the property it concerns.
Case or WP number, case type, court and bench, filing date, petitioner and respondent, advocate and remarks.
Writ petition, civil suit, criminal case, revenue appeal, arbitration or other.
Open, hearing, stayed, disposed or closed.
Linked cases appear inside each property record, with a quick “add case” from there.
Hearings in the next 30 days are shown at the top of the litigation list.
Alerts raised from the same dates you have already entered, delivered by email and WhatsApp through Vani.
Document expiry, property tax due and overdue, lease end, caretaker ID expiry, court hearings, the yearly tax cycle and unpaid rent.
At your lead time, 7 days before, on the day and once when overdue (hearings: also the day before).
Each stage is sent once and never repeats daily. Changing a date re-arms the alert.
Up to five email addresses and five WhatsApp numbers per organisation, with a switch per alert type.
Info, warning and critical in the app; mark a reminder reviewed and it stops.
Twelve report types for trustees, auditors and the legal team.
Property summary with local authorities, district and state; trust/math-linked properties; caretakers.
Tax pending, rent pending and rental income.
Registered and non-registered donations with donor, mother deed and village.
Guideline value against market value, with the variance.
Document expiry, documents by entity, tenants and litigation.
Filter by property, type, status and year, and by state, district and village; export to CSV.
Who can see what, and in which language.
Organisation admin, property staff, finance staff and legal staff, plus custom roles.
Decide what each role may do in each module, action by action — downloading documents included.
Changes to records and settings are written to an audit trail.
Several offices under one organisation.
English, Hindi, Marathi and Kannada.
A responsive web app that works on a desktop, tablet or phone browser.
A property document locker is a secure store for the papers that prove ownership and status of a property — deeds, RTC/Pahani, Khata, Encumbrance Certificates and the like. In DMS each document is filed against its property with an expiry date, can be previewed in the browser, and can be downloaded only by people with that permission.
Yes. A document record can hold a Google Drive link instead of an uploaded file, so you can start with what you already have.
Yes. Each property records the government guideline value and the market value, and the valuation report shows both with the variance.
Changing an expiry or due date re-arms the reminder, so the staged alerts — lead time, 7 days before, on the day, overdue — run again from the new date.
Yes. All 12 report types export to CSV, after filtering by property, type, status, year, state, district or village.
Bring a few property files to the demo. We load them so your trustees can see the locker, the reminders and the reports on real papers.
